City logo and web banner

Purchasing

The Purchasing Division purchases all supplies and services for the efficient operation of City departments and fosters good business relationships between suppliers and the City.

Purchases are made under the authority granted in the City Charter.  Competitive bids are solicited and not subject to negotiations.  Awards are made to the lowest and best regular responsible bidder meeting specifications and on the basis of lowest ultimate cost to the City.

 

Local Business

Local businesses are an important part of a competitive bid process. The City takes steps to maximize the use of local business enterprises in purchasing and contracting activities by providing information about the City's procurement process and procedures.

 

Bid Opportunities

  • Bids are advertised in The (Stockton) Record.
  • Bids are posted to the City's Bid Flash web page, and you may subscribe to emails of bids as they are posted.
  • Stockton Municipal Code 3.68 Bidding, Contract and Purchasing Procedures (see External Links below)

Insurance

For all instances where vendor personnel enter City property to repair, install, service, construct, and consult, the City requires a certificate of insurance verifying coverage.  Whenever insurance is required on a purchase order, the vendor will be supplied with complete requirements for coverage.

 

For additional information about City of Stockton insurance requirements, please view the Risk Services or contact Risk Services

 

Purchase Order Numbers

All purchases charged to the City of Stockton require a purchase order.  If an individual calls and attempts to place an order without a City purchase order number, request an authorized purchase order number and obtain the name and department of the individual.  The purchase order number is vital to doing business with the City and ensures payment.

 

Exceptions

There may be times during an emergency when an order must be placed after hours or on weekends, when the Purchasing Division is closed.  During a true emergency, purchases without purchase order numbers will be approved.  Be sure to obtain the individual's name and department and request identification if the order is placed in person. 

 

Department personnel are instructed to obtain a purchase order number from the Purchasing Division the following business day.  The employee who placed the order will contact you with an authorized purchase order number.

 

Purchase Order Terms

By providing any goods or performing any services in response to and referenced in the City's Purchase Order, supplier/firm is specifically acknowledging the understanding and agreement to comply with and be bound by the City of Stockton's Terms of Purchase.

 

External Links


The (Stockton) Record - Local Stockton newspaper

Stockton Municipal Code 3.68 - Covers Bidding, Purchasing and Contracting Procedures

This City of Stockton web page last reviewed on --- 8/27/2015