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Purchasing

The Purchasing Division provides professional purchasing for all supplies and services necessary for the efficient operation of City departments. Our focus is to promote a climate that fosters good business relationships between our suppliers and the City.

 

Purchases are made under the authority granted in the City Charter. Competitive bids are solicited and not subject to negotiations. Awards are made to the lowest and best regular responsible bidder meeting specifications and on the basis of the lowest ultimate cost to the City.

 

Local Business

The City promotes securing goods and services from local businesses.  Local businesses are an important part of a competitive bid process. The City takes steps to maximize the use of local business enterprises in purchasing and contracting activities by providing information about the City's procurement process and procedures.

 

Bid Opportunities

  • Bids are advertised in The (Stockton) Record.
  • Bids are posted to the City's Bid Flash web page, and you may subscribe to receive emails of all bids as they are posted.
  • Stockton Municipal Code 3.68 Bidding, Contract and Purchasing Procedures (see External Links below)

Insurance

For all instances where vendor personnel enter City property to repair, install, service, construct, consult, etc., the City requires a certificate of insurance verifying coverage. Whenever insurance is required on a purchase order, the vendor will be supplied with complete requirements for coverage.

 

For additional information about City of Stockton insurance requirements, please view the Risk Services web page or contact Risk Services

 

Acting Without a Purchase Order Number

All purchases charged to the City of Stockton require a purchase order.  If an individual calls you and attempts to place an order without a City purchase order number, you are cautioned to request an authorized purchase order number and obtain the name and department of the individual.  The purchase order number is vital to doing business with the City.  A purchase order ensures that you will be paid.

 

Exceptions

There may be times during an emergency when an order must be placed after hours or on weekends, during times when the Purchasing Division is closed.  At such times, during a true emergency, purchases without purchase order numbers will be approved.  Be sure to obtain the individual's name and department and request identification if the order is placed in person.  Department personnel are instructed to obtain a purchase order number from the Purchasing Division the following business day.  The employee who placed the order will contact you with an authorized purchase order number.

 

 

External Links


The (Stockton) Record, local newspaper for Stockton

Stockton Municipal Code 3.68, which covers Bidding, Purchasing and Contracting Procedures

This City of Stockton web page last reviewed on --- 4/2/2014